⚠️ Legal Disclaimer: LandlordProof provides general compliance guidance only — not legal advice. Verify all requirements at GOV.UK. Seek independent legal advice for your specific circumstances. Truelove Developments Ltd t/a LandlordProof. Laws correct March 2026.
Property Compliance — Simplified

Every certificate. Every expiry. Every property. Under control.

Gas certs, EICRs, EPCs, insurance, HMO licences, fire risk assessments — the average landlord is juggling dozens of renewal dates across multiple properties. Miss one and you risk fines, invalid insurance, or being unable to let.

LandlordProof tracks every certificate, every deadline, and every document across your entire portfolio — with traffic light alerts before things expire. Your compliance vault, always up to date.

✓ Gas Safety, EICR, EPC, Insurance, HMO Licence and more
✓ Traffic light alerts — 🟢 current · 🟡 due soon · 🔴 expired
✓ Upload and store certificates securely — retrieve anytime
✓ Renters Rights Act compliance tools included free
What we track for you
🔥 Gas Safety (CP12)
⚡ EICR
🏠 EPC
🏚 Buildings Insurance
📋 HMO Licence
🧯 Fire Extinguisher
💧 Legionella Assessment
🏦 Mortgage Renewal
+ PAT testing · Fire risk · Emergency lighting · Selective licence · Ground rent · And more
Start Free — Stay Protected
Core compliance tools free · Document vault from £4.99/month
✓ Free — Compliance Tracker
Track certificates · Expiry alerts · RRB compliance · AI assistant
£0
🔒 Vault — Document Storage
Upload & store certificates · Audit trail · 30-day free trial
Up to 3 properties
Solo landlord
£4.99/mo
4–15 properties
Portfolio landlord
£9.99/mo
16+ properties
Large landlord / agent
£19.99/mo
No card required to start · 30-day Vault trial included · Cancel anytime
✓ Built by UK landlords managing real portfolios
✓ Covers all major compliance obligations
✓ Based on official GOV.UK guidance
✓ Supports your compliance — does not replace legal advice
Everything A Landlord Has To Track
One dashboard. Every property. Every deadline.
🔥
Gas Safety (CP12)
Annual — Gas Safe engineer
⚡
EICR
Every 5 years — electrical safety
🏠
EPC
10 years — minimum E rating
🏚
Buildings Insurance
Annual renewal
📋
HMO Licence
5 years — mandatory licensing
🧯
Fire Extinguisher
Annual service
💧
Legionella Assessment
Every 2 years recommended
🏦
Mortgage Renewal
Track your fixed rate expiry
+ Fire risk assessments · PAT testing · Emergency lighting · Landlord insurance · Selective licence · Ground rent · And more
How It Works
1
Add your properties
Sign up free and add your portfolio. Import from a spreadsheet or add manually. No payment required.
2
Log your certificates and expiry dates
Add each certificate — gas, electrical, insurance, licences. Upload the document and we extract the expiry date. Or enter manually.
✓
Stay ahead with traffic light alerts
Your dashboard shows 🟢 current · 🟡 due within 60 days · 🔴 expired — for every property, every certificate.
4
Store your documents in the Vault (optional — monthly fee applies)
Upload certificates, receipts and proof documents. Stored securely and retrievable anytime.
What's included
Everything you need. Nothing you don't.
📅
Certificate Expiry Tracker
Track gas, electrical, EPC, insurance, HMO licence and more — per property and per unit. Traffic light status for everything.
🔒
Secure Document Vault
Upload and store every certificate securely. Download anytime. Organised by property so you can find what you need instantly.
📊
Timestamped Audit Trail
Every upload and action is logged with date and time. Complete record if anyone ever questions your compliance.
👥
Per-Tenant Compliance
Track Renters Rights Act serving, proof of posting, and signed receipts — individually per tenant across your whole portfolio.
📨
Bulk Email Generation
Generate compliant covering emails for your tenants. Bulk email for whole blocks or individual per tenant.
🤖
Ask Anything About Property
Gas certs, EICR, HMO licensing, Section 8, deposits, rent increases — ask any property question and get a plain-English answer.
📥
Spreadsheet Import
Already have your portfolio in a spreadsheet? Upload it and we import your properties and tenants in seconds.
⬇
Portfolio Export
Download your full portfolio as a CSV — upload format or compliance report with all certificate statuses included.
🏠
Created by landlords, for landlords and agents.
We manage portfolios across Yorkshire. We built the tool we wished existed. We use it ourselves.
25+
Units managed
8+
Years in property
0
Fines received
The regulation never stops
More obligations are coming.

The Renters Rights Act was just the start. The PRS National Database, Awaab's Law, Decent Homes Standard and mandatory ombudsman registration are all incoming. LandlordProof tracks all of it.

Now
Renters Rights Act
Information Sheet · Section 21 abolished · Section 8 only · Form 4A rent increases
Late 2026
PRS National Database
Mandatory landlord registration · Annual fee per property · Cannot let without registration
2027+
Awaab's Law + Decent Homes
Strict repair timescales · Mandatory ombudsman · Decent Homes Standard for PRS
Landlord Compliance — landlordproof.co.uk
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📊 Portfolio
🔒 Audit Log
📅 Compliance Dates
👤 Account
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Active
Portfolio Compliance
RRA 2026 — per property, per tenant · All data saved to your account
1
Add Property & Tenants
2
Email PDF & Post First Class
✓
Tick Steps & Upload Proof
🔒 Add the Compliance Vault — £4.99/month
Store your proof documents — email screenshots, posting receipts, signed letters — permanently against each tenant. Without Vault, uploaded documents are only retained for 30 days. Everything is timestamped and saved — your permanent proof of compliance.
How it works
1
Add your properties
Click + Add Property above. Enter the address and all named tenants from the tenancy agreement.
2
Follow the steps for each tenant
Download the official PDF, send it by email as an attachment, post first class. Tick each step as you go.
✓
Compliant — deadline met
Every action is timestamped and saved. Everything is timestamped and saved — your permanent proof of compliance.
📋 Add multiple properties at once
Paste addresses below (one per line), or upload a spreadsheet. Add tenant names in brackets e.g. 12 High St, York [John Smith, Sarah Smith]
Official Document
Download and serve this — it's the only legally valid version
📄
Renters Rights Act
Information Sheet 2026
Official GOV.UK publication. You must serve this exact PDF to every named tenant on each tenancy agreement by 31 May 2026.
⬇ Download Official PDF View on GOV.UK →
⚠ Important serving rules
• Attach the PDF to emails — do NOT send a link
• Every named tenant must get their own copy
• Oral tenancies: use Written Statement of Terms instead
• Deadline: 31 May 2026
• Lodgers are exempt
Audit Log
Timestamped proof of every compliance action — your legal defence
⚠️ Important: This log records actions you have completed. Keep your own copies of all sent emails and proof of posting receipts as primary evidence alongside this log.
Audit entries appear here as you complete serving steps
Account
Your subscription and account details
Common Questions
Or ask anything below
Two tenants on one AST, one email address?▼
Both named tenants must receive their own copy. With one email, address it to both by name and attach the PDF. Also post first class to the property addressed to both.
⚖️ GOV.UK: "A copy must be given to every tenant named on the tenancy agreement." Not legal advice.
One tenant has left but is still on the agreement?▼
If formally surrendered — don't serve. If moved out but still named — serve to the property and last known address. If in doubt, serve. Use "Mark Vacated" in the tracker.
⚖️ Complex area — seek legal advice if status is unclear.
No written agreement — verbal only?▼
Do not serve the Information Sheet. Oral tenancies need a Written Statement of Terms instead. Simplest fix: formalise in writing before 1 May, then serve the Information Sheet.
⚖️ Oral tenancies are complex — seek legal advice.
I'm overseas — how do I post a letter?▼
Three options: (1) Royal Mail Click and Drop — buy UK postage online from anywhere. (2) UK contact posts it for you. (3) Your letting agent — legally required to serve anyway.
⚖️ Email with PDF attachment is GOV.UK's primary recommended method. Not legal advice.
Tenant hasn't signed or acknowledged receipt?▼
That's absolutely fine — tenant acknowledgement is not a legal requirement. Email plus first class post is all that's needed to comply. The law places the obligation on you to serve, not on the tenant to respond. Your sent email and proof of posting receipt are your evidence.
⚖️ Not legal advice. Service is complete regardless of whether the tenant responds.
My agent manages it — do I still need to serve?▼
Your agent is legally required to serve too. But don't assume they have — instruct them explicitly and request confirmation.
⚖️ You remain responsible as landlord. Not legal advice.
Ask me anything about property
AI
Not legal advice
2 tenants, 1 email
Tenant has left
Verbal tenancy
I'm overseas
No acknowledgement received
Hi — ask me anything about UK property. Gas certs, EICR, HMO licensing, Section 8, deposits, rent increases, tax — whatever you need.
⚖️ General guidance only — not legal advice.