⚠️ Legal Disclaimer: LandlordProof provides general compliance guidance only — not legal advice. Always verify requirements at GOV.UK and seek independent legal advice for your specific circumstances. Laws correct as of March 2026.
31 May 2026 — Legal Deadline

Don't pay the £7,000 fine.

The Renters Rights Act 2025 requires every landlord in England to serve an official Information Sheet on all existing tenants by 31 May 2026. Per tenant. Per breach. Up to £40,000 for repeat offences.

LandlordProof guides you through exactly what to serve, generates your compliant email, logs timestamped proof — your legal defence if a council ever comes knocking.

✓ Accuracy commitment: Based on official GOV.UK guidance and the Renters Rights Act 2025. Updated March 2026. Always verify at GOV.UK for your specific circumstances.
Time until 31 May deadline
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Days
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Failing to serve risks £7,000 per tenant
Get Compliant — Monthly Subscription
Full compliance dashboard · Proof storage · Cancel anytime
Up to 5 properties
Solo landlord
£4.99/mo
6–30 properties
Portfolio landlord
£9.99/mo
30+ properties
Large portfolio
£14.99/mo
Less than a coffee a month against a £7,000 fine · Cancel anytime
The fines are per breach. Per tenant.
Most landlords don't realise this until it's too late.
First Offence — Per Tenant
Fail to serve Information Sheet
£7,000
Starting point is £4,000. 6 tenants = up to £42,000 exposure for a first offence alone.
Repeated Breach — Per Tenant
Continuing or second failure
£40,000
If the council finds a second breach, the fine jumps to £40,000 per breach. Portfolio landlords face catastrophic exposure.
Additional Risk
Rent repayment orders
+ RRO
Non-compliant landlords also risk Rent Repayment Orders. Councils have enhanced enforcement powers from 27 December 2025.
Real Examples
What does non-compliance actually cost?
Scenario1st offenceRepeated
1 property, 1 tenant
Solo landlord
£7,000
£40,000
2 properties, 3 tenants
Small portfolio
£21,000
£120,000
4 properties, 6 tenants
Typical small landlord
£42,000
£240,000
10 properties, 14 tenants
Growing portfolio
£98,000
£560,000
30 properties, 40 tenants
Large portfolio
£280,000
£1,600,000
The 6-tenant example:
6 tenants × £7,000 = £42,000 first offence
6 tenants × £40,000 = £240,000 repeated
LandlordProof: £4.99/month — less than a coffee against a £42,000 fine
Your Fine Exposure
Calculate your personal risk
6
1100
4
150
First offence max£42,000
Repeated breach max£240,000
Total maximum exposure
£282,000
Based on 6 tenants × £7,000 / £40,000. Statutory starting point £4,000.
LandlordProof protects you for£4.99/month
What's included
Everything you need. Nothing you don't.
📋
Accurate RRA Checklist
Every obligation mapped by tenancy type. Written AST, oral tenancy, student HMO. Deadlines and fine amounts per step.
👥
Per-Tenant Tracking
Each named tenant tracked individually. Progress per person, not just per property. Joint tenancies handled correctly.
📨
Compliant Covering Email
AI generates a professional covering email per tenant. Reminds you to attach the official GOV.UK PDF — not a link.
📮
Postal Guidance
First class post guide, Click and Drop for overseas landlords, agent delegation — every method covered with legal notes.
🔒
Timestamped Audit Trail
Every serving logged with date, method and proof uploaded. Your legal defence stored and downloadable on demand.
🤖
AI Compliance Assistant
Type your specific situation — joint tenants, tenant has left, overseas landlord — and get an instant plain-English answer.
📊
Bulk Import
Upload a spreadsheet or photo of your tenancy list. AI extracts all tenant names and addresses instantly.
✍️
Optional Wet Signature
Print-ready proof of receipt document. Upload signed copy for maximum evidence. Tenant refusal logged and noted.
⭐
White Glove Service
We arrange an in-person visit for known difficult tenants. Wet signature, ID verified, uploaded to your audit trail. Contact for quote.
🔔 Coming June 2026
The Full Compliance Vault

Gas certs. EPCs. Insurance. Deposit certs. ICO registration. All stored, tracked, with automatic renewal reminders and AI booking emails to your engineers. Included in your subscription.

📁
Secure Document Storage
All compliance docs stored per property. Access anywhere.
🔔
Renewal Reminders
90, 60, 30, 7 day alerts before gas certs, EPCs, insurance, ICO registration expire.
📨
Engineer Booking Emails
One click generates booking email to your contractor, pre-filled.
⚠️
Missing Doc Alerts
AI scans your portfolio and flags anything not on file.
🏛️
PRS Database Ready
Pre-populated for national landlord database launch late 2026.
📊
Full Compliance Dashboard
Traffic light view across your entire portfolio at a glance.
Main
📊 Portfolio
📥 Bulk Import
🔒 Audit Log
Account
📁 Vault SOON
← Back to site
Portfolio Compliance
Renters Rights Act 2025 — per property, per tenant
0
Compliant
0
In progress
0
Not started
£0
Fine exposure
Bulk Tenant Import
Upload spreadsheet, photo or enter manually — we extract all tenant data
📊
Spreadsheet
Excel or CSV — any column layout
Fastest
📸
Screenshot / Photo
AI reads your screen or document
AI Powered
⌨️
Manual Entry
Type tenant details directly
Manual
Need a template? Download our pre-formatted spreadsheet
📊
Drop spreadsheet here or click to browse
.xlsx, .xls, .csv accepted — any column layout
🤖 AI-powered extraction
Screenshot of Arthur, Goodlord, your spreadsheet, or a photo of a handwritten list. Claude reads it and extracts all tenant and address data automatically.
📸
Drop screenshot or photo here
JPG, PNG — any letting software or document
Tenant Name
Property Address
Type
Import Results
0
Imported
0
Ready
0
Need review
£0
Fine exposure
#
Tenant
Address
Type
Status
0 tenants ready to add to your portfolio
Audit Log
Timestamped proof of service — your legal defence
⚠️ Important: This log records what you have told LandlordProof you did. Keep your own copies of all sent emails and proof of posting receipts as primary evidence. Do not rely solely on this platform.
Audit entries will appear here as you complete serving steps
Common Questions
Or ask anything below
Two tenants on one AST, one email address?▼
Both named tenants must receive their own copy. With one email, address it to both by name and attach the PDF. Also post first class to the property addressed to both. LandlordProof tracks each tenant individually.
⚖️ GOV.UK: "A copy must be given to every tenant named on the tenancy agreement." Not legal advice.
One tenant has left but is still on the agreement?▼
If they've formally surrendered their tenancy interest — don't serve. If they've moved out but are still legally named — serve to the property and their last known address. If in doubt, serve. It costs a stamp and removes the risk. Use "Mark as Vacated" in the tracker.
⚖️ Complex area — seek legal advice if their status is unclear.
No written agreement — verbal only?▼
Do not serve the Information Sheet. Oral tenancies need a Written Statement of Terms instead. Simplest fix: formalise the tenancy in writing before 1 May, then serve the standard Information Sheet. Mark as "oral" in LandlordProof.
⚖️ Oral tenancies are complex — seek legal advice.
I'm overseas — how do I post a letter?▼
Three options: (1) Royal Mail Click and Drop — buy UK postage online, print label, post from any postbox abroad. (2) UK contact posts it for you — photograph the receipt. (3) Your letting agent — legally required to serve anyway.
⚖️ Email with PDF attachment is valid on its own per GOV.UK. Not legal advice.
Tenant refused to sign anything▼
Completely fine — tenant signature is not required. Email plus first class post is all that's legally needed. Log the refusal in your audit trail as additional evidence. A signed receipt is optional extra protection, not a requirement.
⚖️ Not legal advice. Service is complete regardless of tenant response.
My agent manages the property — do I still need to serve?▼
Your agent is legally required to serve too — even if you already have. But don't assume they have — instruct them explicitly and request confirmation. Use the agent delegation feature in the serving panel.
⚖️ You remain responsible as landlord for ensuring service by 31 May. Not legal advice.
Is the fine always £7,000?▼
The maximum is £7,000 — the statutory starting point is £4,000. Local authorities set the actual amount based on severity and history. Repeated breaches go to £40,000. LandlordProof costs £4.99/month. The maths is obvious.
⚖️ Source: RRA 2025, Section 15 and statutory guidance. Not legal advice.
New tenancy starting after 1 May 2026?▼
Different rules apply. The 31 May Information Sheet deadline only covers tenancies that existed before 1 May. New tenancies from 1 May need a Written Statement of Terms provided before the tenancy is signed — include it in the agreement itself.
⚖️ Source: RRA 2025, Section 12. Not legal advice.
Compliance Assistant
AI
Not legal advice
2 tenants, 1 email
Tenant has left
Verbal tenancy
I'm overseas
Refused to sign
Hi — ask me anything about the Renters Rights Act 2025, joint tenants, oral tenancies, overseas serving, what counts as proof, or your specific situation.
⚖️ General guidance only — not legal advice.