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Your compliance dashboard
🟢 Current🟡 Due soon🔴 Expired
12 Beech Road, York
🟢 Gas Safety (CP12)valid to 14 Mar 2026
🟢 EICRvalid to 2029
🟡 EPCrenew in 38 days
🔴 Legionella assessmentoverdue
Flat 4, 20 Mill Street
🟢 Gas Safety (CP12)valid
🟡 HMO licencerenew in 60 days
🟢 Buildings insurancevalid
The problem
Landlords don't need another spreadsheet.
Gas safety, EICRs, EPCs, insurance, licensing, rent reviews, references, repairs, deposits — every property brings its own stack of dates and documents.
Gas SafetyEICREPCInsuranceLicensingRent reviewsTenant referencesRepairsDeposits
One property is manageable. A portfolio gets messy fast. LandlordProof puts it all in one place — and remembers it for you.
See it at a glance
Your whole portfolio, in ten seconds.
Open LandlordProof and you know exactly where you stand — no digging through emails, drawers or spreadsheets.
✅
Everything current, at a glance
Each property shows green when it's compliant — gas, EICR, EPC, deposits and more.
⚠️
Know what needs attention
Amber and red surface only what's coming up or overdue, so nothing hides.
🔔
Get reminded before it expires
Automatic 60/30/7-day reminders on every certificate, so you're never caught out.
Watch it work
See it actually do the job.
Not a pitch — the real thing. A repair logging itself, a certificate being read, your whole portfolio at a glance, and the deposit clock watched for you.
AI reads your certificatesPulls the expiry date for you
🔊 Tap for sound
Your portfolio at a glanceRed, amber, green — nothing slips
🔊 Tap for sound
The deposit clock, watchedProtect it inside 30 days
Why landlords use it
Three jobs, done properly.
📅
Never miss a deadline
Certificates, licences and renewals tracked automatically, with reminders before anything lapses.
👤
Know who you're letting to
Take applications through your own form and pull a previous-landlord reference — side by side.
📄
Keep the evidence
Documents, certificates and actions organised against each property — ready the day a council asks.
And yes — AI reads your certificate dates off a photo and helps draft risk assessments, too.
💬 Tenants report repairs by WhatsApp
Your tenants text. The repair logs itself.
No forms to chase, no missed voicemails. A tenant messages your LandlordProof WhatsApp number, an AI assistant triages the issue — what's wrong, how urgent, a photo, when they're home — and it lands in your repair log with a severity and a response target, matched to the right tenant and flat. Ready to assign to a contractor.
🛡️
LandlordProof
Repair reporting · online
There's water dripping from the kitchen ceiling and it's getting worse 😟
Hi Amy — thanks for flagging that. If water is near a light or socket, don't touch the switches. Turn the water off at the stopcock if you can (usually under the kitchen sink). Can you send a photo?
📷 Photo
Got it — logged as an emergency leak for Flat 2 and your landlord has been notified. 🚨 Call 999 if anyone's in danger.
It works out what's broken and how urgent, gives emergency safety steps on the spot, and captures a photo — in the tenant's own words.
📍
Matched to the right flat
We recognise the tenant by the mobile number on their profile, so the report is tied to the correct property and tenant automatically.
⏱️
A response target from the start
Each report gets a severity and a good-practice response target the moment it's logged — so nothing slips and the evidence trail is there. (Awaab's Law-style timescales are coming to the private sector under the Renters' Rights Act.)
How it works
Up and running in three steps.
1
Add your property
Enter the address and your tenants. Takes about a minute.
2
Upload your certificates
We read the dates off them and organise everything against the property.
3
Relax
LandlordProof tells you what needs doing and when — and reminds you before anything expires.
What landlords say
Built by a landlord, for landlords.
★★★★★
"The tenant vetting is what sold me — applications and a reference from their previous landlord, all side by side. The tool I wish I'd had years ago."
Andy — Gloucester
★★★★★
"Every date and document in one place, and I'm reminded before anything lapses. I use it on my own properties every week."
Jonathan — founder, North Yorkshire
Being a landlord means too much to remember.
LandlordProof remembers it for you — so you can get on with the rest of your life.
Everything included
One tool for the whole job.
Compliance is only the start. LandlordProof covers the paperwork, the people and the deadlines that come with every tenancy.
📅
Certificate & deadline tracking
Gas, EICR, EPC, insurance, HMO licence — with 60/30/7-day reminders before anything lapses.
🤖
AI reads your certificates
Snap a photo and the expiry dates are pulled off it and filed against the property automatically.
👤
Tenant referencing & applications
Take applications on your own form and pull a reference from their previous landlord — side by side.
🛡️
Deposit protection clock
A 30-day countdown from the day you take a deposit, so it's always protected in time.
🪪
Right to Rent evidence log
Record checks and document copies against each tenant, ready if the Home Office ever asks.
🔧
Repair log with response timers
Log issues via WhatsApp, a form link or yourself — with a good-practice response target on every repair (Awaab's Law-ready for the private sector).
📄
Document vault & audit trail
Every certificate, notice and action stored against the property — an evidence pack in one click.
💷
Rent, arrears & mortgage
Track rent due, arrears and the mortgage on every property, with per-property totals on your dashboard.
🔔
Rent reminders by email & WhatsApp
Nudge a tenant automatically the moment rent is late — no awkward phone call needed.
🗂️
PRS Database registration
Track your landlord and property registrations under the Renters' Rights Act in one place.
📝
Notice & rent-increase helpers
Draft Section 8 grounds and Form 4A rent-increase notices from the details you already hold.
👥
Add your agent or partner
Give a letting agent or co-landlord their own login, with exactly the permissions you choose.
Simple pricing
Start with your first property free.
No card. No trial clock. Add your first property and see it working today.
Free
£0
forever
1 property · expiry reminders · 1 tenant screening · a taste of the AI tools.
BEST VALUE
LandlordProof Pro
£39/year
just £3.25/month — everything included
Up to 30 properties · document vault · audit trail · unlimited references & screening · the full AI tools.
Prefer monthly? £4.99/month. Cancel anytime. · £39 a year against a council penalty that can reach £30,000.
✅ Free to start — no card needed. Set up your first property in a minute; upgrade any time to unlock everything.
✓ Free forever for your first property — no card to start
🛡️ ICO-registered🇬🇧 Built by a UK landlord🔒 Your data stays private
By creating an account you agree to our Terms of Service and Privacy Policy. Truelove Developments Ltd t/a LandlordProof.
Saving...
Portfolio
🏢 Properties
👤 Tenants
Compliance
✅ Certificates & accounts
🔧 Repairs & maintenance
🧠 AI risk assessments
Tenants & vetting
🔍 Applications & shortlist
📇 Landlord references
📦 Tenant Pack / Onboarding
📁 Past tenants
Paperwork
📁 Documents & packs
🔒 Audit log
Tools
🤖 Ask AI
Account
👤 Account & team
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Active
You're on the Free plan. Unlock up to 30 properties, the document vault, unlimited references & the AI tools.
Upgrade — £39/yr →
🏠Portfolio
📅Certs
📇Refs
🔍Vetting
☰More
All sections
🧠 AI Assessments
🤖 Ask AI
🔍 Vet & Shortlist
📦 Tenant Pack / Onboarding
📁 Documents
🔒 Audit Log
👤 Account
Your Portfolio
Add your properties and tenants — the addresses your certificates, accounts and references attach to
🔒 Unlock everything — £39/year
One subscription unlocks it all: up to 30 properties, tenant references & screening, the AI tools and unlimited document storage. Free stores up to 20 documents on your one property — subscribe to store unlimited, timestamped across your whole portfolio.
Takes about a minute. Add the address, then drop in a certificate — we read the expiry date and remind you before it lapses.
Free forever for your first property
How it works
1
Add your properties
Click + Add Property above. Enter the address and all named tenants from the tenancy agreement.
2
Log your certificates & dates
Open Certs & Accounts and add each certificate or account — gas, electrical, EPC, insurance, licences, utilities. Upload the document and we read the expiry date.
✓
Stay ahead of every expiry
Your dashboard shows 🟢 current · 🟡 due soon · 🔴 expired for every property. Documents are stored and retrievable anytime.
📋 Add multiple properties at once
Paste addresses below (one per line), or upload a spreadsheet. Add tenant names in brackets e.g. 12 High St, York [John Smith, Sarah Smith]
Official Document
Download and serve this — it's the only legally valid version
📄
Renters Rights Act Information Sheet 2026
Official GOV.UK publication. Serve this exact PDF to every named tenant on each tenancy — and keep a record that you did.
• Oral tenancies: use Written Statement of Terms instead
• Keep dated proof you served it
• Lodgers are exempt
Audit Log
Timestamped proof of every compliance action — your legal defence
⚠️ Important: This log records actions you have completed. Keep your own copies of all sent emails and proof of posting receipts as primary evidence alongside this log.
Audit entries appear here as you complete serving steps
Certificates & Accounts
Certificates, utility accounts & renewal dates — per property and communal areas
🟢 Current🟡 Due within 60 days🔴 Expired / overdue⚪ Not recorded
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Tenants
Every tenant, grouped by property. Open a tenant to manage their rent, ledger, deposit, notices and documents — it's all on their profile.
Rent & tenancies
Every tenancy across your portfolio in one place — rent & arrears, deposits, rent reviews, Section 13 rent-increase and Section 8 notices, and serving.
🔧 Repairs & maintenance
Every repair across your portfolio in one place — with response target dates, contractor assignment, and tenant reports that arrive by WhatsApp.
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📁 Past tenants
Tenants who have moved out — with their leaving date, a frozen rent/deposit snapshot, any arrears owed, and their documents kept read-only for your records.
📦 Tenant Pack / Onboarding
Bundle the move-in documents for a property — download them as a ZIP, or email a welcome / onboarding pack straight to your tenant with the repair details and documents attached.
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Account
Your subscription and account details
👥 Team access
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Subscription
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Manage billing
Upgrade to Pro — £39/year
✓ Up to 30 properties
✓ Unlimited document storage & audit log — free stores 20, Pro is unlimited
✓ Unlimited tenant references & screening
✓ AI tools — reads certificate dates, drafts risk assessments
✓ Reminders across every property
✓ Every new Pro feature we ship — included, same price
or £4.99/month · cancel anytime
Account Details
EmailLoading...
NameLoading...
ICO RegistrationNot recorded — add below
ICO Registration
As a landlord processing tenant data commercially, you are likely required to register with the ICO (£40/year). Register at ico.org.uk →
📞 Set contact numbers
Two numbers your tenants may be given by the WhatsApp assistant. Both are optional.
🚨 Emergency number
⚠️ Shown to tenants during a genuine emergency (gas, flood, fire, no heat/hot water, break-in). Use one you're happy for them to have — a dedicated line, your agent, or an out-of-hours service.
📞 Working-hours number
Your normal daytime number for non-emergencies. The WhatsApp assistant gives tenants this only if they ask for a number to reach you or your agent — never unprompted, and never your emergency line. It's also included in the tenant onboarding email. Leave blank and it won't be shared.
⭐ Your plan
FREE
One subscription unlocks everything — not just document storage. Up to 30 properties, tenant vetting, the AI tools and a permanent, timestamped compliance vault, all included for £39/year.
✓Up to 30 properties, certificates & expiry reminders
Up to 30 properties, vetting, AI tools and the document vault are all live.
Sign Out
Landlord References
Vet a tenant with their previous landlord before you sign — send a secure link and their honest answers (rent paid on time, arrears, condition, would-let-again) come straight back to you.
1
Create a request
2
Send the link to their old landlord
✓
They answer, you see it here
Your details
We'll email a confirmation to your account address when the request goes out.
Tenant being referenced
Previous landlord (who we'll ask)
✓ Reference request sent
We've emailed the reference link for . They complete a few quick questions and the answers come straight back to you. The link stops working once submitted.
Need to share it another way? Show the link
The link is already sent — this is just here in case you want to resend or share it yourself (e.g. by text).
Vet & Shortlist Tenants
Your own screening form — take applications, compare income, employment, credit, guarantor and references side by side, shortlist the best and contact them in one click. Proper vetting, no Google Forms.
Your application link
Choose the property this advert is for — or leave it on “Any property” for a generic link (fine if you haven't added properties yet), then copy it below.
Where to put it:
Best: paste it into your auto-reply to enquiries so everyone who messages you instantly gets the application form. On OpenRent this is easy to miss — it's under the “Tenant Screening Options” tab of your listing; paste the link into the auto-response there.
In the body of your OpenRent / Rightmove / Gumtree / Facebook advert.
Reply it to anyone who enquires by message or email.
Applicants who use a property link are filed under that property automatically; generic-link applicants appear under “No specific property”. Either way they all show below.
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AI Risk & Compliance Assessments
Generate a draft risk assessment to get you started — Legionella, fire, HMO and more
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Ask AI
Any UK property or compliance question — gas, EICR, HMO licensing, deposits, rent increases, tax — answered in plain English
Ask me anything about property
AI
Not legal advice
Do I need an EICR?
Gas safety cert rules
Do I need an HMO licence?
Deposit protection rules
How do I raise the rent?
Hi — ask me anything about UK property. Gas certs, EICR, HMO licensing, Section 8, deposits, rent increases, tax — whatever you need.
⚖️ General guidance only — not legal advice.
Documents
Every stored document across your portfolio — certificates, accounts and proof files
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Common Questions
Or ask anything below
Two tenants on one AST, one email address?▼
Both named tenants must receive their own copy. With one email, address it to both by name and attach the PDF. Also post first class to the property addressed to both.
⚖️ GOV.UK: "A copy must be given to every tenant named on the tenancy agreement." Not legal advice.
One tenant has left but is still on the agreement?▼
If formally surrendered — don't serve. If moved out but still named — serve to the property and last known address. If in doubt, serve. Use "Mark Vacated" in the tracker.
⚖️ Complex area — seek legal advice if status is unclear.
No written agreement — verbal only?▼
Do not serve the Information Sheet. Oral tenancies need a Written Statement of Terms instead. Simplest fix: formalise in writing before 1 May, then serve the Information Sheet.
⚖️ Oral tenancies are complex — seek legal advice.
I'm overseas — how do I post a letter?▼
Three options: (1) Royal Mail Click and Drop — buy UK postage online from anywhere. (2) UK contact posts it for you. (3) Your letting agent — legally required to serve anyway.
⚖️ Email with PDF attachment is GOV.UK's primary recommended method. Not legal advice.
Tenant hasn't signed or acknowledged receipt?▼
That's absolutely fine — tenant acknowledgement is not a legal requirement. Email plus first class post is all that's needed to comply. The law places the obligation on you to serve, not on the tenant to respond. Your sent email and proof of posting receipt are your evidence.
⚖️ Not legal advice. Service is complete regardless of whether the tenant responds.
My agent manages it — do I still need to serve?▼
Your agent is legally required to serve too. But don't assume they have — instruct them explicitly and request confirmation.
⚖️ You remain responsible as landlord. Not legal advice.
LandlordProof
Your answers are shared only with the landlord who requested this reference.
LandlordProof
Your details are shared only with the landlord advertising this property, to assess your application.
LandlordProof
This reference belongs to you. You choose whether to share it, and you can stop sharing at any time.
Customise form
Add your own questions. The standard questions are always included.
Add a question
Add Property
Enter the property address and all named tenants on the tenancy agreement
Each flat will be added as a separate property entry so you can track tenants per unit.
Enter the block address above — you'll add unit numbers with each tenant below.
Edit Property
Update the property address, tenancy type or landlord name
Tenants will show a Flat/Unit field when adding new ones.
Bulk Email — All Tenants
⚠ Use BCC not To: — paste all email addresses into the BCC field so tenants cannot see each other's email addresses. This is a GDPR requirement.
Copying will mark "email sent" for all tenants with an email address
Add Certificate or Account
📎 Click to upload certificate or account document (PDF, image or Word doc)
🤖 AI reading document for expiry date...
🤖 Reading tenant details off the agreement…
🤖 Tenant details found — review & save to a tenant profile
AI can misread — check the details before saving. You can still Save the document below either way.
Log a touchpoint
Stick to facts (dates, what happened) — this is your private record. General guidance, not legal advice.
Email tenants
To tenants · sent as your Landlord Details name via LandlordProof. Your own email address is never shown to tenants — they only see this name, set per property in Landlord Details. You're BCC'd a copy, and everyone is BCC'd so no tenant sees another's address.
Prefer to send from your own email? Copy the addresses and paste them into your email's BCC field.
📦 Build a download pack
Tick the certificates & documents you want, then download them together as a ZIP. Only items with an uploaded file can be included.
Registration rolls out from late 2026 — set this once the scheme opens and you've registered.
🧾 Tenancies (rent per unit)
⚖️ Notices — drafts
⚠️ These are DRAFTS to save you typing — general guidance, not legal advice. Notice periods and the current prescribed forms change; confirm on GOV.UK and have a solicitor review before you serve anything. An incorrect notice can invalidate your claim.
🏛️ Section 8 — possession (draft notice)
Tick the ground(s) you're relying on. Confirm each ground actually applies and its notice period on GOV.UK / with a solicitor.
📈 Rent increase — Section 13 / Form 4A (draft)
🔧 Repairs & hazards
Log a hazard the moment it's reported — the dated trail is your evidence. Damp/mould timers reflect Awaab's Law standards (general guidance; the PRS extension is expected ~2027 — confirm on GOV.UK).
📱 Tenants can report by WhatsApp.PRO Connect a WhatsApp Business number and a tenant messaging it is triaged by AI (what's wrong, how urgent, a photo, when they're home), then lands here as a repair with a severity and a response target date — ready to assign to a contractor. Add each tenant's mobile on their tenant profile so we can match them to their flat. Setup: see the WhatsApp guide.
🔧 Assign / send contractor
📋 Documents served
Proof you gave each required document to the tenant — the thing a court or council asks for. Record the date, how it was served, and to whom. General guidance, not legal advice.
📒 Rent & arrears
Rent is assumed paid — you only log what's missed or short. The total below is the arrears. Log a catch-up payment when they pay it back.