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Register your rental property · readiness checklist

The PRS Database readiness checklist: what to have ready before you register

England's new "Register your rental property" service opens in the West Midlands on 15 December 2026 and rolls out region by region until every landlord must be registered by 14 November 2027. Registration itself is quick — if your details and certificates are already in order. This is the plain-English checklist of what to gather now, so your region's deadline is a formality, not a fire drill.

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Before you start

Two things to register: you, and each property

You register yourself as landlord once, and then each rented property separately. Have both sets of information ready before you open the service — that way you're not stopping halfway to dig something out. The final list of fields is set by regulations, so treat the two lists below as a practical guide and confirm the exact requirements on GOV.UK nearer the time.

👤 Your landlord details

  • Your name and contact details — the person or entity that is the landlord
  • A way to sign in — registration is expected to run through a government sign-in, so set one up ahead of time if you don't have one
  • Any managing agent details if a letting agent runs the tenancy on your behalf

You do this part once and receive a Landlord Registration Number.

🏠 Each property's details

  • The property address and basic details of the home being let
  • Tenancy information for the let
  • Its compliance certificates — the gas, electrical and energy documents below

You do this for every let property and receive a Property Registration Number for each.

The part that trips people up

Your certificates — and how to check each is actually register-ready

None of this is new paperwork — it's the compliance you should already hold. The database just makes holding it current and visible non-negotiable. "Register-ready" means each document isn't only present but in date, so run this check on every property:

🔥 Gas Safety record

Where the property has gas. A Gas Safety record (CP12) is renewed every year by a Gas Safe registered engineer — check the date and book the renewal if it's within a couple of months.

What a CP12 covers →

⚡ EICR (electrical)

A satisfactory Electrical Installation Condition Report for the installation. An EICR typically lasts up to five years (or as stated on the report) — check the "next inspection" date and that any C1/C2 items were remedied.

EICR explained →

📋 EPC (energy)

A valid Energy Performance Certificate. An EPC lasts ten years, but must also meet the minimum rating that applies — so check it's neither expired nor below the required band.

EPC C and the 2030 deadline →

Certificate rules, renewal periods and minimum ratings are set by government and can change — these are general good-practice pointers; confirm the current requirements for your property on GOV.UK. Depending on the tenancy you may also need smoke and carbon-monoxide alarms and a Right to Rent check on file — see our full compliance checklist.

Don't miss this bit

You'll get two registration numbers — and adverts must carry them

When you register, the service is expected to issue a Landlord Registration Number for you and a Property Registration Number for each let property. Once the duty is in force in your area, both numbers must appear on any advert or listing for that property — a portal listing without them is treated as a breach, and letting agents face penalties for advertising a property without valid numbers. In practice that means you can't cleanly market or re-let a property in a live region until it's registered. Getting register-ready early means you already have your numbers the next time you need to advertise. Verify the current rules on GOV.UK. General guidance, not legal advice.
Where you stand

Register-ready, or not — at a glance

Flat 2, 20 Mill Street — readiness
🟢 Gas Safetyin date
🟢 EICRin date
🟡 EPCrenew soon
Property & landlord detailscomplete ✓
What LandlordProof does
  • Holds your details — landlord + each property, ready to enter
  • Keeps certificates in date with reminders before anything lapses
  • Flags the gaps that would hold up registration
  • Ready to go the day the service reaches your region

LandlordProof helps you get ready; it is not the government's "Register your rental property" service and does not register you.

The 5-minute prep

What to do now, in order

  1. Find your region's deadline. Your date is set by where the property is, not where you live — see the confirmed region-by-region dates, and treat your region's date as the real one, not the November 2027 backstop.
  2. Get every certificate in date. Gas, EICR and EPC — renew anything lapsed or close to expiry now, while there's time, rather than in the registration window.
  3. Gather your details in one place. Landlord, property and tenancy information, ready to enter in one sitting.
  4. Set up a government sign-in ahead of time if you don't already have one.
  5. Re-check GOV.UK nearer the time. The exact fields, documents and fee are set by regulations and can change — confirm before you rely on anything here.

The government registration fee is expected to be £65 per property, per year, renewed annually — that's the government's fee, paid to the register, and separate from LandlordProof. Failing to register can carry penalties; keep an eye on the current position on GOV.UK.

Confirmed, and coming region by region. The government's "Register your rental property" service (the Private Rented Sector Database from the Renters' Rights Act) opens on 15 December 2026 in the West Midlands and rolls out across England over roughly the next 12 months, with all in-scope landlords required to be registered by 14 November 2027. The fee is expected to be £65 per property per year. The exact data and documents you'll submit are set by regulations — this page is a practical readiness guide at the time of writing, not the official field list. Check your region's start date and the current rules on GOV.UK. General guidance, not legal advice. Last reviewed: 12 September 2026.

Tick every box before your region's date

Set up a free account for your first property in about a minute. Add your details and certificates, and LandlordProof tracks what's register-ready and what still needs sorting — no card, no trial countdown.

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